Apply for Accommodations

The review and approval of accommodation requests is a highly individualized process. Students may apply for accommodations at any point during their tenure at the University. However, accommodations are generally not able to be implemented retroactively. Depending on the type of accommodation, applying by the dates noted under each section, below, is strongly encouraged to help in their facilitation and/or implementation.

  • Academic

    Recommended application deadlines:

    • Incoming first-year & transfer students: May 15th & November 1st
    • Continuing Students: August 1st & December 1st

    Students requesting academic accommodations follow a three-part process:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words.
    2. Supply documentation. Documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. More detailed information can be found within the University of Richmond’s Documentation Guidelines.
    3. Complete an intake meeting. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for an intake meeting with the student. Students will receive an invitation via their @richmond email address to book an appointment. Intake meetings do not require detailed planning on the student’s part; they are typically an open conversation about the student’s history and experiences, as well as their documentation. While every meeting is different, they average around 40 minutes, with plenty of time to ask questions or work through concerns. In most instances, intake meetings result in formalized accommodations.
  • Dining

    Recommended Application Deadline: Rolling

    Dining accommodations follow a similar process to academic accommodations, though the third step is different:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words. In this instance, it’s important to make clear connections to their dining experiences and needs.
    2. Supply documentation. Documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. For dining accommodations, it’s important that documentation clearly make a connection to dining needs. More detailed information can be found within the University of Richmond’s Documentation Guidelines.
    3. Dining Accommodation Committee (DAC) Review. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for review by the Dining Accommodation Committee. The Dining Accommodation Committee is a partnership between Disability Services and Dining Services. All applications are reviewed by the committee members on an individualized basis. Outcomes of committee meetings are communicated to the student via their @richmond email address.
  • Housing

    Recommended Application Deadlines:

    • Incoming first-year & transfer students: June 1st
    • Continuing Students: February 1st

    Housing accommodations follow a similar process to academic accommodations, though the third step is different:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words. In this instance, it’s important to make clear connections to their housing experiences.
    2. Supply documentation. Documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. For housing accommodations, it’s important that documentation clearly make a connection to housing needs. More detailed information can be found within the University of Richmond’s Documentation Guidelines.
    3. Housing Accommodation Committee (HAC) Review. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for review by the Housing Accommodation Committee. The Housing Accommodation Committee is a well-rounded group of campus partners, including at least one representative from Residence Life and Housing, CAPS, Student Health, and Disability Services. All applications are reviewed by the committee members on an individualized basis. Outcomes of committee meetings are communicated to the student via their @richmond email address.
  • Parking
    A student can request temporary parking accommodations from Parking and Transportation Services. Parking and Transportation Services provides two options for students with temporary mobility impairments due to physical injuries. In order to obtain short term mobility impairment parking accommodations, a student must have a valid parking permit for the current school year.

    Option 1: Y-Pass
    Valid up to 20 days from the date of issuance
    Students with an injury or illness who need extra assistance getting around campus are eligible to receive a ‘Y’ Pass for their vehicle. A ‘Y’ Pass is a temporary accommodation that allows students to park their vehicle in parking lots designated as resident or commuter student parking. This also includes unlimited parking in the 15-minute timed spaces on Richmond Way at the Tyler Haynes Commons (lot R55) and at the Law School (R43). This pass excludes a student from parking in reserved, handicapped, visitor or faculty/staff parking spaces. A student may receive a ‘Y’ pass for up to 20 days without a doctor’s note.

    Option 2: UR Short Term Mobility Impairment Parking Placard
    Valid up to 2 months from the date of issuance

    Students with more significant injury or mobility issues are eligible to receive a UR Short Term Mobility Impairment Parking Placard. This placard requires specific recommendations from a licensed medical profession. The placard is valid for all designated accessible parking spaces on the University of Richmond campus. This placard will also allow the vehicle to be parked in lots designated as resident or commuter student parking, unlimited parking in the 15-minute timed spaces on Richmond Way at the Tyler Haynes Commons (lot R55) and at the Law School (R43).

    The UR Short Term Mobility Impairment Parking Accommodations are offered to the University community as assistance for those with short term mobility issues. Due to the restrictions and limitation of parking options on campus, any misuses of these options will be classified as violation of the Student Conduct Policy with a risk of incurring fines from $150.

    The Short Term Mobility Impairment Parking Accommodation form must be completed and submitted to Parking and Transportation Services. The form can be submitted via email or fax from your medical professional or you may submit a completed form electronically or deliver your form in person at:

    UR Parking/Transportation Office
    Special Programs First Floor
    490 Westhampton Way
    University of Richmond Va. 23173

    Department of Motor Vehicles Handicapped Placard
    Individuals who need disabled parking access for longer than two months or who desire off-campus disability access must obtain a state-issued placard from the Department of Motor Vehicles (DMV).
  • Second Language/COM2

    To apply for a COM2 accommodation, students must submit the following:

    • Accommodation Application
    • Documentation
      • A psychoeducational evaluation completed while the student was a 9th grader in high school or later
        • Must include a learning disability diagnosis
        • Must include both cognitive and achievement testing
        • Must include test and subtest names and scores and/or percentiles
      • High school transcript
    • Personal statement (may be submitted in the same location as documentation) that includes:
      • History related to second language courses/instruction
      • Historical evidence of a barrier to second language acquisition (e.g. high school second language experience, tutoring history, etc.)

    Please note: an evaluator’s recommendation or “requirement” related to a second language does not automatically qualify a student for this accommodation; this accommodation is based on a student’s history and normative (not relative) standardized scores within their psychoeducational evaluation.

    Upon receipt, the student’s application will be reviewed, and a final decision communicated through the DS portal system.If a student is approved for a substitution, this information will be communicated to their College Dean, and the student will be provided with a list of courses from which to choose their substitution. Students are strongly encouraged to work with their advisor regarding this selection process.

    More detailed information on the COM2 accommodation process can be found here.