Apply for Accommodations

Processing Timeline
Disability Services processes all applications as quickly as possible in the order received. Due to the high volume of applications we receive in the weeks leading up to Thanksgiving and final exams, Disability Services cannot make guarantees that applications received after Monday, November 22nd, will be processed prior to final exams.

The review and approval of accommodation requests is a highly individualized and interactive process. Students may apply for accommodations at any point during their tenure at the University. However, accommodations are generally not able to be implemented retroactively. Depending on the type of accommodation, applying by the dates noted under each section, below, is strongly encouraged to help in their facilitation and/or implementation.

Expand All
  • Academic

    Recommended application deadlines:

    • Incoming first-year & transfer students: May 15th & November 1st
    • Continuing Students: August 1st & December 1st

    Students requesting academic accommodations follow a three-part process:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words.
    2. Supply documentation. In addition to information supplied by the student, documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. More detailed information can be found within the University of Richmond’s Documentation Guidelines.
    3. Complete an intake meeting. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for an intake meeting with the student. Students will receive an invitation via their @richmond email address to book an appointment. Intake meetings do not require detailed planning on the student’s part; they are an interactive process and open conversation about the student’s history and experiences, as well as their documentation. While every meeting is different, they average around 40 minutes, with plenty of time to ask questions or work through concerns. In most instances, intake meetings result in formalized accommodations.
  • Academic: COM2/Second Language

    To apply for a COM2 accommodation, students must submit the following:

    • Accommodation Application
    • Documentation
      • A psychoeducational evaluation completed while the student was a 9th grader in high school or later
        • Must include a learning disability/disorder diagnosis
        • Must include both cognitive and achievement testing
        • Must include test and subtest names and scores and/or percentiles
      • High school transcript
    • Personal statement (may be submitted in the same location as documentation) that includes:
      • History related to second language courses/instruction
      • Historical evidence of a barrier to second language acquisition (e.g. high school second language experience, tutoring history, etc.)

    Please note: an evaluator’s recommendation or “requirement” related to a second language does not automatically qualify a student for this accommodation; this accommodation is based on a student’s history and normative (not relative) standardized scores within their psychoeducational evaluation.

    Upon receipt, the student’s application will be reviewed, and a final decision communicated through the DS portal system.If a student is approved for a substitution, this information will be communicated to their College Dean, and the student will be provided with a list of courses from which to choose their substitution. Students are strongly encouraged to work with their advisor regarding this selection process.

    More detailed information on the COM2 accommodation process can be found here.

  • Housing

    Recommended Application Deadlines:

    • Incoming first-year & transfer students: May 15th
    • Continuing Students: February 1st

    Housing accommodations follow a similar process to academic accommodations, though the third step is different:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words. In this instance, it’s important to make clear connections to their housing experiences.
    2. Supply documentation. In addition to information supplied by the student, documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. For housing accommodations, it’s important that documentation clearly make a connection to housing needs. More detailed information can be found within the University of Richmond’s Documentation Guidelines.
    3. Housing Accommodation Committee (HAC) Review. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for review by the Housing Accommodation Committee. The Housing Accommodation Committee is a well-rounded group of campus partners, including at least one representative from Residence Life and Housing, CAPS, Student Health, and Disability Services. All applications are reviewed by the committee members on an individualized basis. Outcomes of committee meetings are communicated to the student via their @richmond email address. Of note, approved housing accommodations do not guarantee housing on campus, and are subject to availability and potential alternative location assignments.
  • Housing: ESA

    Recommended Application Deadlines:

    • Incoming first-year & transfer students: May 15th
    • Continuing Students: February 1st

    ESA applications follow a somewhat similar process to a general housing accommodation application. 

    1. Emotional Support Animal Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words. In this instance, it’s important to make clear connections to their housing experiences.
    2. Documentation Submission. In addition to information supplied by the student, documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. For housing accommodations, it’s important that documentation clearly make a connection between an ESA, a student’s well-being/therapeutic benefit for the student, and housing needs. More detailed information can be found within the Suggested Documentation Guidelines. To help streamline this process, students are strongly encouraged to have their provider fill out our Provider Request for Information (re: ESA) Input Form, as this helps to ensure the Committee has holistic information regarding your ESA request.
    3. Housing Accommodation Committee (HAC) Review. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for review by the Housing Accommodation Committee. The Housing Accommodation Committee is a well-rounded group of campus partners, including at least one representative from Residence Life and Housing, CAPS, Student Health, and Disability Services. All applications are reviewed by the Committee on an individualized basis at scheduled monthly meetings. Outcomes of committee meetings are communicated to the student via their @richmond email address. Of note, approved housing accommodations do not guarantee housing on campus, and are subject to availability and potential alternative location assignments.
    4. ESA Type Request FormOnce a specific animal is formally approved, which will be communicated via email, the student approved for the ESA is asked to reach out to each of their roommate(s) to inform them of their approval to bring an animal into their shared residence. Each roommate needs to submit an Animal Roommate/Suitemate Agreement Form, which indicates they know what animal has been approved and that they agree to live with the animal.
    5. Animal Roommate/Suitemate Agreement FormOnce a specific animal is formally approved, which will be communicated via email, the student approved for the ESA is asked to reach out to each of their roommate(s) to inform them of their approval to bring an animal into their shared residence. Each roommate needs to submit an Animal Roommate/Suitemate Agreement Form, which indicates they know what animal has been approved and that they agree to live with the animal.
    6. Service/Emotional Support Animals in On-Campus Housing Agreement. In addition to the roommate/suitemate agreement, the student approved for the ESA must also read and sign the University’s Service/Emotional Support Animals in On-Campus Housing Agreement. An important aspect of this agreement is for the student to supply the University with an Emergency Point of Contact (a non-member of the campus community) that is able to come to campus, pick up the animal in an appropriate timeframe, and care for it off campus if the approved student is unable to care for their animal for any reason. Students are welcome to either designate a specific person for their EPOC, or select a local boarding facility that is willing to come to campus and collect the animal. Once the EPOC is verified by Disability Services, students will receive a notice of final approval to bring their ESA into their campus residence. 
  • Dining

    Recommended Application Deadline: Rolling

    Dining accommodations follow a similar process to academic accommodations, though the third step is different:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words. In this instance, it’s important to make clear connections to their dining experiences and needs.
    2. Supply documentation. In addition to information supplied by the student, documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. For dining accommodations, it’s important that documentation clearly make a connection to dining needs. More detailed information can be found within the University of Richmond’s Documentation Guidelines.
    3. Dining Accommodation Partnership (DAP) Review. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for review by the Dining Accommodation Partnership. The Dining Accommodation Partnership is between Disability Services and Dining Services. All applications are reviewed by the partners on an individualized basis. Outcomes of partner meetings are communicated to the student via their @richmond email address.
  • Parking

    Recommended Application Deadline: Rolling

    Students who are injured, are ill, have mobility issues, and/or have diagnosed disabilities may be eligible for accessible parking passes, placards, or license plates. Students who are in one or more of these categories should review the 3 options below and determine which would be the most appropriate. If unsure, please contact the Office of Parking and Transportation for consultation. 

    Option 1: Y-Pass 
    Valid up to 20 days from the date of issuance
    Students with an injury or illness who need extra assistance getting around campus are eligible to  receive a ‘Y’ Pass for their vehicle by making this request to Parking and Transportation Services. A ‘Y’ Pass is a temporary accommodation that allows students to park their vehicle in parking lots designated as resident or commuter student parking. This also includes unlimited parking in the 15-minute timed spaces on Richmond Way at the Tyler Haynes Commons (lot R55) and at the Law School (R43). This pass excludes a student from parking in reserved, handicapped, visitor or faculty/staff parking spaces. A student may receive a ‘Y’ pass for up to 20 days without a doctor’s note.

    Option 2: UR Short Term Mobility Impairment Parking Placard
    Valid up to 2 months from the date of issuance

    Students with more significant injury or mobility issues are eligible to receive a UR Short Term Mobility Impairment Parking Placard. This placard requires specific recommendations from a licensed medical profession. The placard is valid for all designated accessible parking spaces on the University of Richmond campus. This placard will also allow the vehicle to be parked in lots designated as resident or commuter student parking, unlimited parking in the 15-minute timed spaces on Richmond Way at the Tyler Haynes Commons (lot R55) and at the Law School (R43). In order to obtain short term mobility impairment parking accommodations, a student must have a valid parking permit for the current school year.

    The UR Short Term Mobility Impairment Parking Accommodations are offered to the University community as assistance for those with short term mobility issues. Due to the restrictions and limitation of parking options on campus, any misuses of these options will be classified as violation of the Student Conduct Policy with a risk of incurring fines from $150.

    The Short Term Mobility Impairment Parking Accommodation form must be completed and submitted to Parking and Transportation Services.

    Option 3: Disabled Placard or License Plate
    Valid for more than 2 months from the date of issuance
    Students who need accessible parking access for longer than two months or who desire off-campus accessible parking can apply for a disabled parking placard or disabled parking license plate from the Department of Motor Vehicles (DMV) in the state with which their car is registered. The Virginia application is available at this link

  • Other

    Recommended Application Deadline: Rolling

    Other accommodations typically follow a similar process to academic accommodations, though the third step may vary depending on each unique situation:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words. It is important to make clear connections to the requested accommodation.
    2. Supply documentation. In addition to information supplied by the student, documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. It’s important that documentation clearly make a connection to the requested accommodation. More detailed information can be found within the University of Richmond’s Documentation Guidelines
    3. Accommodation Review. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine if any collaborations or consultations are needed with any appropriate campus partners in order to make a determination regarding the request. to review the request. Outcomes are communicated to the student via their @richmond email address.