Apply for Accommodations

The review and approval of accommodation requests is a highly individualized process. Students may apply for accommodations at any point during their tenure at the University. However, accommodations are generally not able to be implemented retroactively. Depending on the type of accommodation, applying by the dates noted under each section, below, is strongly encouraged to help in their facilitation and/or implementation.

  • Academic Accommodations

    Recommended application deadlines:

    • Incoming first-year & transfer students: May 15th & November 1st
    • Continuing Students: August 1st & December 1st

    Students requesting academic accommodations follow a three-part process:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words.
    2. Supply documentation. Documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. More detailed information can be found within the University of Richmond’s Documentation Guidelines.
    3. Complete an intake meeting. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for an intake meeting with the student. Students will receive an invitation via their @richmond email address to book an appointment. Intake meetings do not require detailed planning on the student’s part; they are typically an open conversation about the student’s history and experiences, as well as their documentation. While every meeting is different, they average around 40 minutes, with plenty of time to ask questions or work through concerns. In most instances, intake meetings result in formalized accommodations.
  • Dining Accommodations

    Recommended Application Deadline: Rolling

    Dining accommodations follow a similar process to academic accommodations, though the third step is different:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words. In this instance, it’s important to make clear connections to their dining experiences and needs.
    2. Supply documentation. Documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. For dining accommodations, it’s important that documentation clearly make a connection to dining needs. More detailed information can be found within the University of Richmond’s Documentation Guidelines.
    3. Dining Accommodation Committee (DAC) Review. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for review by the Dining Accommodation Committee. The Dining Accommodation Committee is a partnership between Disability Services and Dining Services. All applications are reviewed by the committee members on an individualized basis. Outcomes of committee meetings are communicated to the student via their @richmond email address.
  • Housing Accommodations

    Recommended Application Deadlines:

    • Incoming first-year & transfer students: June 1st
    • Continuing Students: February 1st

    Housing accommodations follow a similar process to academic accommodations, though the third step is different:

    1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words. In this instance, it’s important to make clear connections to their housing experiences.
    2. Supply documentation. Documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. For housing accommodations, it’s important that documentation clearly make a connection to housing needs. More detailed information can be found within the University of Richmond’s Documentation Guidelines.
    3. Housing Accommodation Committee (HAC) Review. Upon submission of both an application and appropriate documentation, the Director of Disability Services will review all submitted materials to determine eligibility for review by the Housing Accommodation Committee. The Housing Accommodation Committee is a well-rounded group of campus partners, including at least one representative from Residence Life and Housing, CAPS, Student Health, and Disability Services. All applications are reviewed by the committee members on an individualized basis. Outcomes of committee meetings are communicated to the student via their @richmond email address.