Apply for Accommodations/Temporary Adjustments

1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words.
2. Supply documentation. In addition to information supplied by the student, documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. More detailed information can be found within the our Documentation Guidance. Documentation can either be uploaded via the accommodation application or via the documentation upload module. 
3. Complete an intake meeting. Upon submission of both an application and appropriate documentation, the Disability Services Accessibility Specialist will review all submitted materials and then invite the student to an intake meeting. Students will receive an invitation via their @richmond email address to book an appointment. Intake meetings do not require detailed planning on the student’s part; they are an interactive process and open conversation about the student’s history and experiences, as well as their documentation. While every meeting is different, they average around 40 minutes, with plenty of time to ask questions or work through concerns. In most instances, intake meetings result in formalized accommodations.

The University of Richmond’s General Education Requirements include up to 4 units of Second Language (COM2) classes. This requirement may be satisfied by a demonstration of proficiency upon entrance to the University without carrying credit (Language courses carry variable credit). For non-native English speakers, students who must submit TOEFL scores for admission are exempt from the COM2 requirement. Language courses in Arabic and Russian may require additional conversation courses to reach the Intermediate level.

There are some instances in which the functional barriers that are in place as a result of the symptoms of a student’s disability make fulfilling this requirement inaccessible. Those for whom this may apply should request a COM2 Communication-Second Language accommodation by submitting the following:

• Accommodation Application
• Ideal documentation
  • A psychoeducational evaluation completed while the student was a 9th grader in high school or later
    • Ideally includes both cognitive and achievement testing
    • Ideally includes test and subtest names, in addition to scores and/or percentiles
  • High school transcript

Please note: an evaluator’s recommendation or “requirement” related to a second language does not automatically qualify a student for this accommodation; this accommodation is typically based on a student’s history and normative (not relative) standardized scores within their psychoeducational evaluation.

Upon receipt, the student’s application will be reviewed, the student will be invited to an intake meeting, and a final decision communicated both verbally and via email to the student. 

If a student is approved for a COM2 Communication-Second Language accommodation, this information will be communicated to their College Dean and the University Registrar, and the student will be provided with next steps. Students are strongly encouraged to work with their advisor regarding this selection process. This approved accommodation will appear on the student’s official transcript. 

Students requesting accommodations related to housing must complete process listed in the Housing Accomodation Process drop down above.

*It is strongly recommended that students not adopt/purchase an animal with the intent of implementing the animal as their ESA until step 6.*

ESA applications follow a somewhat similar process to a general housing accommodation application. 

1. Emotional Support Animal Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words. In this instance, it’s important to make clear connections to their housing experiences.
2. Documentation Submission. In addition to information supplied by the student, documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. For housing accommodations, it’s important that documentation clearly make a connection between an ESA, a student’s well-being/therapeutic benefit for the student, and housing needs. More detailed information can be found within our Documentation Guidance. To help streamline this process, students are strongly encouraged to have their provider fill out our Provider Request for Information (re: ESA) Input Form, as this helps to ensure the Committee has holistic information regarding your ESA request.
3. Complete an initial intake meeting. Upon submission of both an application and appropriate documentation, the Disability Services Accessibility Specialist will review all submitted materials to determine eligibility for an intake meeting with the student. Students will receive an invitation via their @richmond email address to book an appointment. Intake meetings do not require detailed planning on the student’s part; they are an interactive process and open conversation about the student’s history and experiences, as well as their documentation. While every meeting is different, they average around 40 minutes, with plenty of time to ask questions or work through concerns. In most instances, intake meetings result in formalized accommodations.
4. ESA Type Request Form. If the animal is conditionally approved during the intitial intake meeting, the student will be invited by email to complete and submit the ESA Type Request Form. 
5. Animal Roommate/Suitemate Agreement Form. Once a ESA Type Request Form is approved, which will be communicated via email, the student approved for the ESA is asked to reach out to each of their roommate(s) to inform them of their approval to bring an animal into their shared residence. Each roommate needs to submit an Animal Roommate/Suitemate Agreement Form, which indicates they know what animal has been approved and that they agree to live with the animal.
6. Service/Emotional Support Animals in On-Campus Housing Agreement. In addition to the roommate/suitemate agreement, the student approved for the ESA must also read and sign the University’s Service/Emotional Support Animals in On-Campus Housing Agreement. An important aspect of this agreement is for the student to supply the University with an Emergency Point of Contact (a non-member of the campus community) that is able to come to campus, pick up the animal in an appropriate timeframe, and care for it off campus if the approved student is unable to care for their animal for any reason. Students are welcome to either designate a specific person for their EPOC, or select a local boarding facility that is willing to come to campus and collect the animal. Once the EPOC is verified by Disability Services, students will receive an invitation to a final intake meeting. 
7. Complete a final intake meeting.
8. Student is approved to bring their ESA into their on campus residence. 

All accommodation requests related to housing on the University of Richmond campus will be determined by the Housing Accommodation Committee (HAC). The committee will consist of representatives from Disability Services, the Student Health Center, Counseling and Psychological Services, and Residence Life and Housing. The HAC will examine the student’s requested accommodation(s) to decide if the requested accommodation(s) are reasonable, necessary, and appropriate.

The HAC will meet once a month in the following months: January, February, March, April, May, June, July, September, October, and November. Students requesting accommodations related to housing complete the following process:

1. Complete an Accommodation Application. This form is intended to be completed by the student, regardless of age. It allows for the student to describe their history, experiences, and impact of their disability on their everyday functioning in their own words.
2. Supply documentation. In addition to information supplied by the student, documentation of a student’s disability is an important piece of the process of determining appropriate accommodations. Documentation should be relatively current and supplied by a professional who is highly knowledgeable and licensed to practice in their field. More detailed information can be found within the our Documentation Guidance. Documentation can either be uploaded via the accommodation application or via the documentation upload module. 
3. Complete an intake meeting. Upon submission of both an application and appropriate documentation, the Disability Services Accessibility Specialist will review all submitted materials and then invite the student to an intake meeting. Students will receive an invitation via their @richmond email address to book an appointment. Intake meetings do not require detailed planning on the student’s part; they are an interactive process and open conversation about the student’s history and experiences, as well as their documentation. While every meeting is different, they average around 40 minutes, with plenty of time to ask questions or work through concerns.
4. Once all documentation is submitted and the student completes their intake meeting, their request for an accommodation will move forward to the next scheduled HAC meeting for review. In order to ensure that HAC has time to thoroughly review a request; students must complete the accommodation application, submit documentation, and have their intake meeting by the 2^nd+ before their request will be consider during the next HAC.
5. Once the HAC reviews a request, Disability Services will notify the student of the HAC decision.

RECOMMENDED APPLICATION DEADLINES

• Fall Semester:
  • Incoming first-year & transfer students: June 1st
  • Continuing Students: February 1st
• Spring Semester: Incoming first year & transfer students: January 1^st

All housing accommodations are subject to availability.